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Assistant Director Transfer Recruitment

Position Information

Position Information (Default Section)

Faculty Rank or Job Title Assistant Director Transfer Recruitment
Job Category: Administrative (exempt/non-exempt)
Department Transfer Student Resource Center
Equity & Inclusion No.: 17P113
Position FTE


Minimum Annual or Hourly Rate $45,000
Salary Band: UC S04
Job Summary/Basic Function:

To recruit qualified and academically talented prospective transfer, adult, and nontraditional students. To coordinate and implement a robust visit schedule at community colleges, military affiliated events, businesses, and not-for-profits organizations. Represent the university at transfer fairs and open houses. Respond to transfer and adult students’ inquiries via email, phone, mail, etc. To build and foster collaborations with external entities such as feeder institutions as well as within the University. To collaborate with the Office of the Associate Provost to internally update and communicate Articulations and Transfer Pathways to transfer and nontraditional students.

Minimum Qualifications

1. Master’s degree in a related field in Higher Education.
2. At least five years of experience in Higher Education with either Transfer/Nontraditional Student or Recruitment experience.
3. Experience in supervision and coordination.
4. Excellent computer skills developing presentations, preparing reports, surveys and designing online orientations.
5. Demonstrated track record of collaboration with academic affairs.
6. Experience working with a diverse population of Transfer and Nontraditional college students.
7. Ability to develop partnerships wand collaboration with internal and external constituencies.

Preferred Qualifications

1. 5 years or more of Higher Education experience to include different colleges/universities and/or community colleges.
2. Experience connecting with prospective students using social media.

Essential Functions and percent of time:

Recruitment – 60%
• Explain the application process, transfer policies, admission requirements, transfer scholarships, etc. to prospective transfer and adult students.
• Plan adequate on-site visitations to area community colleges, military installations, businesses, not-for-profits, and other organizations in order to actively recruit prospective transfer and nontraditional students.
• Manage an undergraduate transfer visitation calendar; publish and share the calendar widely.
• Answer queries via email, phone, etc. from prospective students and transfer colleagues.
• Communicate regularly with prospective students to assist in moving them through the admissions process to course enrollment.
• Assist in developing and implementing a comprehensive communication plan for transfer students who have started the application process.

Programming and Collaboration – 10%
• Collaborate with Undergraduate Recruitment, colleges, and departments on their recruitment efforts.
• Assist with various on-campus recruitment events, such as Raider Open House, to attract interested transfer and nontraditional students.
• Assist with the implementation of the Transfer Transition and Orientation Programs.
• Maintain database of contacts and advisors at feeder institutions.
• Recommend new initiatives to enhance transfer and nontraditional student recruitment based upon data and student satisfaction assessments.

Recruitment Coordination – 15%
• Coordinate the recruitment efforts of the Transfer Recruitment staff including travel, feeder institution visits, staff territory assignment and supervision.
• Ensure staff have updated information regarding current Transfer and Nontraditional best practices, transfer policies and procedures as well as Articulation Agreements and Transfer Pathways.
• In collaboration with the director, coordinate training for new staff and provide ongoing training opportunities for Enrollment Management staff.
• Develop and foster high level relationships with feeder institutions. With the Director, regularly evaluate the relationships to explore enhancements for outreach, recruitment, visits, and communication to feeder institution students and academic advisers.
• Assist with the creation of effective and engaging marketing and recruitment materials and ensure that all print and online materials are accurate.
• Track the efficacy of recruitment efforts.
• Work with campus partners such as the Veterans and Military Center, academic colleges, etc. to ensure a recruitment presence when appropriate at population specific events.
• Manage the “partnership” relationships inclusive of communication to partnership students and collaboration with on campus units affected by the partnerships (i.e. Residence Life, etc.)
• Represent Wright State at regional and statewide Transfer meetings.

Essential Functions and percent of time (cont'd):

Update and communicate Articulations and Transfer Pathways to Transfer and Nontraditional students. – 10%
• Ensure that Articulations and Transfer Pathways are updated on the website and where published.
• Update Transfer Pathways materials for feeder school partners.
• Ensure that Ohio Department of Higher Education (ODHE) Transfer Requirements and policies are communicated to staff and collaborate with university partners to ensure that the requirements and policies are implemented on campus.
• Work closely with the Associate Provost/Assistant Vice President for Curricular Programs to provide information on potential Articulation requests and parallel program opportunities as the Associate Provost works to increase the number of articulations.

Other – 5%
• Serve on various university committees and represent the department at various events.
• Assess student satisfaction with recruitment efforts.
• Other duties as assigned by supervisor.

Non-Essential Functions and percent of time:
Working Conditions

Climate controlled office environment with high volume of customer service traffic. Some weekends and evening hours may be required. Must be able to handle high or increased stress levels during peak recruitment times.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations).
Frequently asked questions related to background checks may be found on the human resources website at

Special Instructions to Applicants
Posting Date 06/07/2017
First Consideration Date: 06/16/2017
Closing Date
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a master’s degree in a related field in Higher Education?
    • Yes
    • No
  2. * Do you have at least at least five years of experience in Higher Education with either Transfer/Nontraditional Student or Recruitment experience?
    • Yes
    • No
  3. * How did you hear about this position at Wright State University? Please select an answer below:
    • Referred by personal contact
    • Job/Career Fair
    • Wright State University Careers website
    • LinkedIn
    • Twitter
    • Dayton Daily News
    • Dayton Weekly
    • HERC (Higher Education Recruitment Consortium)
    • Local Newspapers
    • Other

Required Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
Optional Documents