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Galleries Coordinator

Position Information

Position Information (Default Section)

Faculty Rank or Job Title Galleries Coordinator
Job Category: Administrative (exempt/non-exempt)
Department Art & Art History
Equity & Inclusion No.: 17P118
Position FTE


Minimum Annual or Hourly Rate $41,000
Salary Band: UC S03
Job Summary/Basic Function:

The Galleries Coordinator works with Art & Art History faculty to develop, present, and promote relevant exhibitions to students and the public. The Coordinator plans and balances the budget, obtains and manages grants, maintains the permanent collection, hires and supervises student employees and interns, manages all daily aspects of galleries operations and coordinates all phases of exhibitions.

Minimum Qualifications

B.A. or B.F.A. in Art or Art History; plus 3 years of related work experience in a gallery or museum. Knowledge of word processing and database software required.

Preferred Qualifications

M.A. or M.F.A. in Art or Museum Studies

Essential Functions and percent of time:

30% – Curatorial Duties -The Galleries Coordinator is the galleries’ managing curator, assisting faculty curators in planning and promoting gallery exhibitions, related educational programming and content. The Coordinator administers contracts, insurance and payment forms with artists, bids and arranges artwork shipping, coordinates hospitality and artist travel and lodging for receptions and lectures, directs other practical arrangements as necessary. Writes content for galleries website, writes and edits exhibition press releases, fields questions from media and organizes interviews between press and faculty curators as needed. Serves as a liaison to the public by conducting galleries tours for groups and classes.

30% – Galleries Management Duties -The Galleries Coordinator is responsible for managing the galleries staff and maintaining the facilities. The Coordinator trains, supervises, and assigns duties to staff of one Graduate Assistant and up to 10 part-time student workers. The Coordinator performs and supervises students in the technical production of exhibitions including artwork handling, packing, installation, deinstallation, and lighting. The Coordinator manages the student/community gallery, video gallery, and collection gallery spaces; solicits and schedules student, alumni, and collection exhibitions as needed. Coordinates with Physical Plant, Sculpture Technician, and others to clean and maintain exhibition spaces, facilities, and equipment.

10%-Galleries Administration Duties. The Galleries Coordinator manages the galleries general operating budget, exhibition budgets, grant and program budgets when applicable, and foundation/gift budgets. Reconciles expenditures and balances budgets. Coordinates fundraising and promotion, including researching, writing and administering grant proposals. Plans exhibition schedules and galleries business hours, schedules student staff for exhibitions and special events, maintains office functions and assigns clerical duties as needed. Interacts with the public on behalf of the galleries by attending meetings, conferences and civic events.

20%-Collection Management Duties. The Galleries Coordinator oversees two large, multi-million dollar collections, the Robert and Elaine Stein Collection and the galleries permanent collection. The coordinator’s top priority in managing the collection is security. In addition, the coordinator examines and maintains the condition of artwork and initiates framing, repair and conservation as needed. He or she is responsible for cataloging the collection and supervising acquisition and conations. The coordinator produces all educational materials and public outreach programming related to the collection.

10%-Marketing Duties. With input from faculty curators, the Galleries Coordinator develops and oversees marketing plans for galleries exhibitions, programs, and organizational identity. The coordinator designs and produces galleries handouts, event flyers and other promotional materials. He or she writes content for website, maintains galleries social media accounts, produces and maintains an inventory of visual images to promote the galleries, exhibitions, and related programs.

Essential Functions and percent of time (cont'd):
Non-Essential Functions and percent of time:
Working Conditions

Physical moving and hanging art objects. Some evening and weekend hours required.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations).
Frequently asked questions related to background checks may be found on the Human resources website at
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants
Posting Date 08/23/2017
First Consideration Date: 08/31/2017
Closing Date
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position at Wright State University? Please select an answer below:
    • Referred by personal contact
    • Job/Career Fair
    • Wright State University Careers website
    • LinkedIn
    • Twitter
    • Dayton Daily News
    • Dayton Weekly
    • HERC (Higher Education Recruitment Consortium)
    • Local Newspapers
    • Other

Required Documents

Required Documents
  1. Cover Letter
  2. Resume/CV
  3. References
Optional Documents